{"id":911,"date":"2021-04-01T07:35:46","date_gmt":"2021-04-01T07:35:46","guid":{"rendered":"https:\/\/www.practicesolutionsinc.net\/blog\/?p=911"},"modified":"2021-04-01T12:11:51","modified_gmt":"2021-04-01T12:11:51","slug":"communication-structure-get-loop-aligned","status":"publish","type":"post","link":"https:\/\/www.practicesolutionsinc.net\/blog\/2021\/04\/communication-structure-get-loop-aligned\/","title":{"rendered":"A Communication Structure to Get in the Loop &#038; Aligned! Part 1"},"content":{"rendered":"<p>&nbsp;<\/p>\n<table width=\"100%\">\n<tbody>\n<tr>\n<td width=\"100%\">\n<table width=\"100%\">\n<tbody>\n<tr>\n<td>I think George Bernard Shaw said it best when he said, \u201cThe greatest problem with communication is the illusion that it has been accomplished!\u201d\u00a0I find that to be the case in many dental practices today.\u00a0More relationships are destroyed because of poor communication than for any other reason.<\/p>\n<p>I have the privilege of working with dental teams nationwide facilitating my Rise &amp; Shine Culture Camps.\u00a0I consistently observe concerns with the communication structure in dental practices.\u00a0What I mean by communication structure is the actual flow of communication.\u00a0It is what is necessary to keep everyone in the loop and on the same page working together for the greater good of the patients, practice, and team!<\/p>\n<p>An effective communication structure starts with establishing a clear flow for communication and clarifying expectations to the team.<\/p>\n<ul>\n<li>Who to go to or does it differ for specific areas?\u00a0For example, do they always go to the office manager or is there a specific person for equipment repair, ordering supplies, or team, and patient concerns, etc.?<\/li>\n<li>When to meet?\u00a0Always consider who needs to know what information and when do they need to know it?<\/li>\n<li>What is the decision-making process and how is it communicated to the team?\u00a0Who will make the final decision and how quickly can it be made?\u00a0I suggest trying to resolve within one week after being discussed at weekly management meeting to keep the practice moving forward.\u00a0Try to resolve immediately if it pertains to the schedule that day.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><iframe loading=\"lazy\" src=\"https:\/\/www.youtube.com\/embed\/xcbSwQnqHoc\" width=\"560\" height=\"315\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><\/iframe><\/p>\n<p>The communication structure will differ based on size of practice and number of locations.\u00a0For example, if you have one doctor and five team members in a single location versus 5 doctors and 45 team members in multiple locations.<\/p>\n<p>The communication structure in a small one location practice without a manager would simply be doctor to team member and team member to doctor.\u00a0As simple as that sounds it does not necessarily happen.\u00a0I often observe a doctor or team member going another team member to share their concerns instead of going to each other.\u00a0It is called gossip and is divisive.<\/p>\n<p>The communication structure for practices with a manager would flow from doctor to manager and manager to team member and reversed team member to manager and manager to doctor.\u00a0Even this simple communication structure can be difficult to maintain if the doctor and manager deviate from the flow.<\/p>\n<p>It becomes more complicated when there are multiple locations and more team members with different shifts or start and end times. Larger multiple location practices with team leads would utilize the following communication structure.\u00a0Doctors to director of operations, director of operations to location manager, location manager to team lead, team lead to team member.\u00a0The reversed would-be team member to team lead, team lead to location manager, location manager to director of operations, director of operations to doctors.<\/p>\n<p>Doctors may not always need to be included in the flow of communication depending on subject matter.\u00a0The director of operations may make the decisions to expedite the process and keep the doctors in the loop at their scheduled monthly leadership meeting.<\/p>\n<p>Implementing this communication structure will help to keep everyone in the loop and aligned!<\/p>\n<p>Tune in next month to learn about what meetings are necessary to support your communication structure.<\/p>\n<p>&nbsp;<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>&nbsp; I think George Bernard Shaw said it best when he said, \u201cThe greatest problem with communication is the illusion that it has been accomplished!\u201d\u00a0I find that to be the case in many dental practices today.\u00a0More relationships are destroyed because of poor communication than for any other reason. I have the privilege of working with [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[2,5,6,186,7,8,9,10,12,13,14,15,16,18,19,22,194,24,25,28,204,29,191,30,31,32,34,35,37,38,39,192,56,44,197,190,46,49,50,51,52,53,196,1,184,185],"tags":[61,63,68,70,73,76,82,84,87,88,89,90,91,93,94,96,98,107,121,124,140,146,149,154,159,160,170],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.6 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>A Communication Structure to Get in the Loop &amp; Aligned! Part 1 - Practice Solutions Blog<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.practicesolutionsinc.net\/blog\/2021\/04\/communication-structure-get-loop-aligned\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"A Communication Structure to Get in the Loop &amp; Aligned! Part 1 - Practice Solutions Blog\" \/>\n<meta property=\"og:description\" content=\"&nbsp; I think George Bernard Shaw said it best when he said, \u201cThe greatest problem with communication is the illusion that it has been accomplished!\u201d\u00a0I find that to be the case in many dental practices today.\u00a0More relationships are destroyed because of poor communication than for any other reason. 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